Microsoft Dynamics GP 2013 Human Resources – Why Now?

Written By: Tony Storer

from July 9, 2013

Take a moment to check the box of items below that pertain to your organization.

  •         Does your organization have separate non-integrated payroll and human resource systems?
  •         Are employee changes including dates tracked on a spreadsheet or in a separate database?
  •         Does your organization track applicants for requisition positions?
  •         Is your organization required to ensure certifications, training and licensing are up to date and if any are
    expiring?
  •         Can employees modify personal profile information and view pay stubs online?
  •         Benefit self-service?
  •         Are you required to submit specific OSHA or Equal Employment Opportunity reports to the government?
  •         Is your organization required to track FMLA and COBRA?

If you checked a box to one or more of the questions, now is the time to implement the Human Resources module for Microsoft Dynamics GP!

When Microsoft released GP 2013, a new price structure was released with it called Perpetual Licensing.  Once customers move to Microsoft Dynamics GP 2013, Perpetual Licensing provides all Microsoft Dynamics GP customers with additional functionality (in previous versions of GP was purchased as a la carte modules).  The base Human Resources and base Payroll modules are just two of the modules available for use with 2013. Human Resources and Payroll Advanced extensions are also available at an additional cost.

Microsoft Dynamics GP Human Resources (HR) provides an integrated solution with the Microsoft Dynamics GP Payroll.  Employee information is entered in one area to be shared among Payroll and HR users. Employee onboarding and benefit/deduction setup information is transferred between HR and Payroll to ensure no duplicate setup is needed.  If an organization is already running Payroll, HR can be reconciled to auto setup current payroll information.

Microsoft Dynamics GP Human Resources provides HR staff with necessary data collection points needed to effectively and efficiently run a HR department.  Some of the many key benefits of base HR are:

·  Applicant tracking – demographic information, skills, tests, work history, references and education history.

·  Create Employee requisition by position and post internally to portal site.

·  Portal access for employees to view and reprint pay stubs; change profile, direct deposit and other personal information.

·  History tracking, reporting and inquiry of the following items:

o    Earnings history of increases or decreases

o    Position history changes

o    Benefit modifications

·  Equal Employment Opportunity (EEOC) determination  by Position and governmental reporting

·  Work environment tracking of OSHA cases and governmental reporting (OSHA 300, 301, 301A), disciplinary actions and grievances

·  Attendance tracking – accrual schedules for PTO and the tracking non-worked time (funeral, vacation, jury duty, etc.)

·  FMLA case entry for each employee

·  Professional development tracking of skills, basic training, tests, education and reviews

For many organizations, the base HR package will achieve the majority of the HR department needs.  For those that need some additional functionality, Microsoft Dynamics GP 2013 has the HR/Payroll Extensions pack available.  The Extension Pack extends the functionality in the following areas:

·  Certification, Licensure and Training management – track endorsements, expirations and renewal history, requirements for positions and departments.

·  Benefit Lifecycle Management – Set changes to benefits to be activated at a later date.

·  PTO Manager – manage multiple PTO schedules for one employee.

·  Benefit self-service – employee benefit open enrollment through internal portal website.

With the changes to the Microsoft Dynamics GP 2013 licensing, NOW is the time to implement Microsoft Dynamics GP Human Resources. Contact a Dynamics University partner to learn more.

By Tony Storer, Summit Group Software