Moving On Up – Reasons to Consider Moving Microsoft Dynamics GP to the Cloud

Written By: Kim Anselmo of The Resource Group

from April 9, 2013

Many organizations buying new ERP software solutions today are choosing to host the license in the Cloud – meaning the software is leased instead of purchased out-right.  Does that mean the thousands of Microsoft Dynamics GP clients who own an on-premise license do not have an option or reason to consider the Cloud?  Absolutely not!  Companies have the option of moving that on-premise license to the Cloud.  Here are some important reasons to consider the jump.

  1. Microsoft Dynamics GP SQL Server Reporting Services (SSRS) is Pre-Configured
    Microsoft Dynamics GP has more than 250 out-of-the-box SSRS reports to use with the system.   However, using SSRS does require the maintenance of another application which the IT staff may or may not have the time to do. Plus, organizations need to ensure the required software is owned which could include IIS (Internet Information Services), SQL Server, and Report Server depending on the version of Microsoft Dynamics GP.  When hosting the solution in the Cloud, the SSRS reports are pre-configured and included to start using.  The Cloud provider acts as IT support to update and maintain the system requirements for accessing and using SSRS.*
  2. The Organization Includes International and Multiple Site Locations
    For organizations that have international offices or multiple locations, those sites most likely need access to Microsoft Dynamics GP as well.  Imagine how easy it would be to instantly give those other locations access to business critical data with a secure, remote login, especially if the business is in growth mode. In the Cloud, organizations can quickly and easily turn on access for that site for Microsoft Dynamics GP. No onsite setup required.
  1. Microsoft Dynamics GP Enhancement is Lapsed or Doesn’t Fit the Budget to Renew Annually
    Every Microsoft Dynamics GP client knows how important it is to keep the yearly enhancement plan up to date in order to have access to tax updates, support, and the latest version.  However, if the on-going cost of renewing the enhancement plan is not feasible for the organization, licensing the software in the Cloud may be a viable option.  The company no longer would have an on-premise license but the new hosted license would now be a set monthly fee to more easily manage and budget.
  2. Upgrading to Microsoft Dynamics GP 2013
    The release of Microsoft Dynamics GP 2013 is very exciting with more than 200 new features and a web-client.  As with each new release, system requirements have to be reviewed internally to ensure that the organizations servers and software are compatible.  This process is typically done by the IT staff and will take time and possibly money to upgrade a server or workstation.  When hosting Microsoft Dynamics GP in the Cloud, the provider takes care of the system requirements.  As long as there is a workstation with access to the Internet, the organization will be ready to roll with the upgraded system.
  3. Increase IT Staff Productivity by Reducing Administrative Work
    Moving to the Cloud can be a sensitive topic for IT departments – possibly threatening job security if the solution is hosted.  Instead, help the IT department imagine how hosting Microsoft Dynamics GP (and perhaps the Infrastructure) could help reduce the amount of administrative time required by that team.  The IT team could instantly be more strategic and efficient by driving greater business value and insight doing additional work such as developing reports, dashboards, and integrations with external systems.  Which is preferred: A break-fix IT team or a strategically focused IT team?

There are options for current on-premise Microsoft Dynamics GP licenses to host in the Cloud and it could possibly help reduce expenses and increase efficiency inside the organization.  Talk to a Microsoft Dynamics GP Partner about Cloud options today.  Most will help do a cost analysis so a well-informed decision can be made.

*All Cloud providers may not offer SSRS pre-configured.  Please ensure the host you are working with offers this service.