Our Favorite Favorite Features of Microsoft Dynamics GP 2013

Written By: John Hoyt of Technology Management Concepts

from December 19, 2012

Considerable attention has been given to the new Web Client in Microsoft Dynamics GP 2013. With the Web Client, much of the core Microsoft Dynamics GP functionality (core Financials and Distribution modules to start) are available through a user’s browser, meaning no more direct network connection required. With all the attention the Web Client is receiving, the many new features for the desktop client may be overlooked in the process. There are over 100 new features and functions, and three features in particular deserve to be highlighted.

General Ledger to Sub-ledger Reconciliation Expands: Microsoft Dynamics GP 2010 saw the introduction of the General Ledger to Sub-ledger reconciliation tools, allowing transactions posted in  Payable and the Accounts Receivable sub-ledgers to be reconciled with the transactions posted to the corresponding General Ledger account(s). Using this tool results in a detailed Microsoft Office Excel spreadsheet that groups relevant transactions into three sections in the spreadsheet: Fully matched transactions, partially-matched transactions, and unmatched transactions. Based on the spreadsheets, the month-end or year-end close process is streamlined by quickly identifying those transactions that need further review and analysis. For example: Identifying transactions posted in a sub-ledger but not yet posted to the General Ledger and GL Journal Entries that have impacted the account balance without a corresponding transaction in the Sub-ledger. With Microsoft Dynamics GP 2013, this outstanding tool has now been expanded to include both Inventory sub-ledger and the Bank Reconciliation module. Add these four routines to the month-end close process and quickly see how much time and effort is saved.

Select Printer AFTER the Report Destination Window: Users can now select which printer to use AFTER starting the process of printing a report or document. The process is both very intuitive and very welcomed.
Print a report to the screen as a preview, and the click on the Print button. Next, when the Report Destination dialog box opens, select Printer as the preferred output and choose from any of the printers associated with the computer.

Unique Contact Names Per Ship-to Address ID: A unique Contact Name per Ship-To Address ID is now allowed within the Customer Card. For those Microsoft Dynamics GP users that utilize the Drop Ship functionality when delivering purchases, each Ship-To Address ID allows for the appropriate Contact Name at the specific Drop Ship Location. No more confusion about who is to receive the merchandise and no more references to a Customer Contact Name that may not be known to the shipments destination. While this may sound like a small change, it is crucial to any company utilizing the Drop Ship feature within the Distribution / Advanced Distribution modules.

Microsoft Dynamics GP 2013 is nearly here and along with the new Web Client, these three examples are just the tip of the iceberg for all of the many new features and functionality available. For those companies investing in purchasing (or upgrading to) Microsoft Dynamics GP 2013, each feature discussed here has the potential to greatly increase both the satisfaction and efficiency of the new system. Increasing user satisfaction with Microsoft Dynamics GP should also increase use of Microsoft Dynamics GP – and that will resonate throughout the organization.